Recruitment and Hiring Request Process

Each position type has a specific process. Please read clearly to avoid delays in your request. Documents on this page will require eID login to access.

Faculty positions

Regular, term, or tenure-track appointments – these employees are hired for half-time or greater for longer than 90 days.

Regular, term process

Temporary appointments – these employees are hired for less than half time OR less than 90 days.

Temporary process

If a position is approved by the School Director for recruitment, submit the following to Kayla Schmidt:
- A position announcement (template in development)
- For an open recruitment, the search committee
- For a direct hire, a Faculty & Staff request-temp form (pdf)
Once the position is submitted for recruitment Human Resources will approve and post the position or respond to Kayla with questions. Once it is approved:
- For open recruitments Kayla will send information regarding accessing the applications to the head of the search committee.
  - Candidates are screened via PageUp. When the search committee is ready to schedule interviews, send Kayla information on the applicants moving forward, and the reasons for those not moving forward. This needs to be done for each round of interviews.
  - After all rounds of interviews are completed and reference checks have been conducted (if needed), the search committee should provide all information to the School Director. The School Director will make a contingent offer to the selected candidate.
- For direct hires, Kayla will send a link to the candidate for them to apply for the position.
Once the offer is verbally accepted let Kayla know and she will prepare the offer letter and move the candidate through the final offer acceptance and onboarding process.
For open recruitments, the head of the search committee needs to send all documentation relating to the search to Kayla (any notes from interviews, etc.).

Staff positions

Regular or term appointments – these employees are hired for half-time or greater for longer than 90 days.

Regular or term process

Submit a completed HHS Staff Position Request form (docx) to your School Director. They will forward approved requests to Karen Horton and Kayla Schmidt.
If a position is approved for recruitment, submit the following to Kayla Schmidt:
- A completed Position Description template (docx)
- The approved position request form
- Search committee – must include at least one member from outside the unit/School and be approved in advance by Karen or Kayla.
Once the position description is submitted for recruitment Human Resources will approve and post the position or respond to Kayla with questions. Once it is approved and posted Kayla will send information regarding accessing the applications to the head of the search committee.
Candidates are screened via PageUp. When the search committee is ready to schedule interviews, send Kayla information on the applicants moving forward, and the reasons for those not moving forward. This needs to be done for each round of interviews.
After all rounds of interviews are completed and reference checks have been conducted, the search committee should provide all information to the School Director, or their designee. That person should touch base with either Karen or Kayla before an offer is made and include the following:
- Candidate recommended for hire, along with justification.
- Search committee pros and cons for all applicants interviewed, and justification for selection/non-selection by the search committee.
- Start date, salary amount requested, and requested hiring bonus, as applicable.
Once Karen or Kayla have approved the offer, the School Director or their designee will make a contingent offer to the selected candidate.
Once the offer is verbally accepted, let Kayla know and she will prepare the offer letter and contract, and move the candidate through the final offer acceptance and hiring process.
The head of the search committee needs to send all documentation relating to the search to Kayla (any notes from interviews, etc.).

Temporary appointments – these employees are hired for less than half time OR less than 90 days.

Temporary process

If a position is approved by the School Director for recruitment, submit the following to Kayla Schmidt:
- A completed Position Description template (docx)
- For an open recruitment, the search committee
- For a direct hire, a Faculty & Staff request-temp form (pdf)
Once the position is submitted for recruitment Human Resources will approve and post the position or respond to Kayla with questions. Once it is approved:
- For open recruitments Kayla will send information regarding accessing the applications to the head of the search committee.
  - Candidates are screened via PageUp. When the search committee is ready to schedule interviews, send Kayla information on the applicants moving forward, and the reasons for those not moving forward. This needs to be done for each round of interviews.
  - After all rounds of interviews are completed and reference checks have been conducted (if needed), the search committee should provide all information to the School Director or their designee. That person should touch base with either Karen or Kayla before an offer is made and include the following:
    - Candidate recommended for hire, along with justification.
    - Search committee pros and cons for all applicants interviewed and justification for selection/non-selection by the search committee.
    - Start date, salary amount requested, and requested hiring bonus, as applicable.
  - Once Karen or Kayla have approved the offer, the School Director or their designee will make a contingent offer to the selected candidate.
- For direct hires, Kayla will send a link to the candidate for them to apply for the position.
Once the offer is verbally accepted let Kayla know and she will prepare the offer letter and move the candidate through the final offer acceptance and onboarding process.
For open recruitments, the head of the search committee needs to send all documentation relating to the search to Kayla (any notes from interviews, etc.).

All recruitments/hires

When the position is approved:

Send HHS IT information on any needed equipment that will need to be purchased or repurposed for a new employee. Let them know if the employee will be on campus or remote.
Start working on designating office space needed (if applicable)

When an offer is accepted:

Send HHS New Account Sheet to HHS IT so they can begin setting up the new employee.